openerp-expert-accounting team mailing list archive

[Raphaël Valyi <rvalyi@xxxxxxxxx>]

Hello accounting experts,

unless I did some wrong manipulations, on current trunk (v6), invoice form
view do not show any more a right side link to "un-reconciled entries" like
before.
Instead there is a new shiny "payment" button that can bring you to a
voucher form to register the payment.

Well, I like the current payment via voucher feature, but I'm not sure the
workflow is obvious for people that will validate invoices AFTER they
already received payments.
I think this happens a lot, for instance in ecommerce (ex
magentoerpconnect), you use to encode customer payments (so vouchers now),
after each order import because the ecommerce tells you that the secure
system accepted the credit card payment, so at some point, it's safe enough
to take all that money into account for your cash management, at least on
some "money to receive" intermediary account.
But you'll validate the invoice only later when somebody or at least OpenERP
will check that invoice data are consistent, or at the delivery for
instance.

With the current system, it's not trivial at all to figure out your invoice
as already been paid (at least on some intermediary account, if no bank
statement already confirmed the money entry in the bank account (could be a
fraud for instance and money would never come to your final account) and
hence it would be easy to double encode a payment.

Wouldn't that be better to restore the "un-reconciled entries" shortcut on
invoices so people can check before encoding a payment?

Or even better, wouldn't that be cool, if the new invoice "payment" button
would check if invoice partner has unreconciled payment entries and:
- if yes it would bring you to the "unreconciled entries" screen so you can
reconcile entries manually if you wish, or also ask to you encode a new
payment anyway.
- if not then it would bring you to that current voucher payment form

I know reconciliation is still available as a "periodical operation". But my
concern is more for small companies where few people tend to do all kind of
operation, not by batch, but when events occur (eg process invoice and it
payment reconciliation at the same time).


What do you think?


Raphaël Valyi
Founder and ERP Consultant
+55 21 3010 9965
http://www.akretion.com

<http://www.akretion.com.br/>