openstack team mailing list archive

[Stephen Spector <stephen.spector@xxxxxxxxxxxxx>]

Next week is the OpenStack Conference and Design Summit sponsored by Citrix
in Santa Clara, CA at the Hyatt Regency. For those of you who have been
following the registration saga, we originally planned a 350 attendee event
based on the Fall event in San Antonio with 250 attendees; however demand
for this event has been outstanding and we currently have 400 registrants
with around 100 people on the waiting list. As an open community, we have
searched for a mechanism that can allow us to have everyone who wants to
attend be at the event while still managing to the hotel maximum. Thus, we
have made some decisions on how the event can remain open to all interested
parties while still managing to the budget and maximum size set by the
hotel.

OPEN EVENT
At this time, the OpenStack community is declaring the event open to any
attendee wishing to be at the facility with several restrictions in place
for attendees not currently registered for the event or on the current
waiting list.

RESTRICTIONS
*  All attendees not registered or on the waiting list will need to register
at the Welcome Desk with name, email, and organization. We need to track all
people who are at the event; even those not registered. Unfortunately, we
will not have any deliverables available to hand out to these registrants.
You will be designated as an unregistered-attendee.
*  All food service including meals, snacks, and access to the developer
lounge will be for registered attendees only WITH A BADGE; BADGES will be
checked at all event functions
*  All ³official² evening parties hosted during the OpenStack event are also
for registered attendees only WITH A BADGE
*  All sessions are for registered attendees with a BADGE with any remaining
slots in a room made available for an unregistered-attendee (see below for
more information on this process)
ROOM ACCESS
*  All session rooms will be filled up by registered attendees with a badge
*  At the start of each session, all available seats will then be made
available to unregistered-attendees so they can attend that session
*  Unregistered-attendees will go to a specific room at least 1 hour before
any session to request access to a specific session by sitting in a
specified location and waiting your turn. Once open seats are identified,
people will be taken from that room based on their seating in the waiting
room. We believe this method will allow as many unregistered-attendees as
possible to attend various sessions
We appreciate the desire of many people to attend this event but are simply
unable to accommodate the numbers currently planning to attend based on
budget and space limitations. We hope this announced process still provides
access to attendees wishing to take part but unable to register as we are
sold out. I am a big believer in the benefit of the ³hallway discussions²
that occur during events and believe that opening up the event will
encourage even more community members to share ideas with a  variety of
people leading to a more open and friendly community.

If you have any questions, please contact me
<mailto:stephen.spector@xxxxxxxxxxxxx>  directly or we can discuss further
at the event next week.

- - - 
Stephen Spector, Rackspace
OpenStack Community Manager
stephen.spector@xxxxxxxxxxxxx
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