ubuntu-manual team mailing list archive

[Chris Woollard <cwoollard@xxxxxxxxx>]

Thanks all,

It appears that I missed the meeting.

I should have paid more attention tto the calender.

Thanks
Chris
On Apr 1, 2012 5:21 AM, "Kevin Godby" <kevin@xxxxxxxxxxxxxxxxx> wrote:

> Ubuntu Manual Project
> Meeting Minutes of March 31, 2012
> #ubuntu-manual on irc.freenode.net
>
> ##Attendees
>
> The following people attended the meeting:
>
> * benonsoftware
> * c7p
> * carsten
> * daker
> * godbyk
> * hannie
> * tomswartz07
> * ajmontag
>
>
> ### Call to order
>
> godbyk opened the meeting at 20:09 UTC.
>
>
> ### Release of Getting Started with Ubuntu 11.10
>
> Getting Started with Ubuntu 11.10 was released earlier this week.
> Congratulations and many thanks to all those helped make it possible.
>
> Diksha Gupta of EFYTimes.com wrote a short article about the release:
> <http://news.efytimes.com/e1/80966/Here-Comes-Ubuntu-Manual>
>
> Problems we faced during the Oneiric cycle
>
> The collection of screenshots was one of the major hold-ups in the
> release of the 11.10 manual. Many screenshots were taken at the wrong
> resolution. A few screenshots were simply missing – that is, they were
> included in the manual (\screenshot{...}) but not uploaded to the
> repository.
>
> [ACTION] To help alleviate these problems in the future, we will
> provide clear instructions on how to take the screenshots and insert
> them in the manual. The chapter author and editor are responsible for
> the screenshots that appear in their chapter. These instructions
> should appear in the style guide.
>
> [ACTION] Explicitly spell out the duties of the chapter author and
> editor so they know what their responsibilities are.
>
> Reviewing/proofreading also took too long.
>
> One positive note, however, is that the authors performed well and
> didn't abandon us.
>
> Hannie proposed a possible solution: have two people in charge of each
> chapter: an author and an editor. Both people report to the
> editor-in-chief on a regular basis.  The author and editor of each
> chapter is responsible for collecting the screenshots used in that
> chapter.
>
> tomswartz07 mentioned that reading through the chapter and figuring
> out what had changed with the new version of Ubuntu was one of the
> more difficult tasks the author faces.
>
> [ACTION] Hannie will email the authors to assess what problems they
> encountered during the previous release cycle.
>
>
> ### Collecting list of changes between 11.10 and 12.04
>
> [ACTION] The authors will be responsible for determining what needs to
> be updated from 11.10 to 12.04.
>
>
> ### Clarify responsibilities of the various roles (authors, editors, etc.)
>
> Authors are responsible for the screenshots in their own chapter. They
> are also repsonsible for determining what needs to be updated in their
> chapter.
>
> The chapter editors are responsible for copy-editing their chapters.
>
> The editor-in-chief is responsible for coordinating with the chapter
> authors and editors, keeping everyone on task, and maintaining the
> schedule. The editor-in-chief is also who makes the final call on when
> the manual gets published.
>
> [ACTION] Provide clearer lists of responsibilities and guidance for
> each of these roles.
> [ACTION] godbyk will create a draft list of responsibilities for each
> of the roles and post it to the mailing list for feedback.
>
>
> ### Format of the next version of the manual
>
> godbyk looked at Booktype <http://www.sourcefabric.org/en/booktype/>
> and converted the prologue chapter from LaTeX to Booktype's online
> editor. Booktype's design appears to be geared toward generated ePUB
> primarily, and so it doesn't support all of the elements of our
> current manual (e.g., margin notes).  If you'd like to view the
> prologue in ePUB format and play with their online editor, create an
> account on <http://booktype-demo.sourcefabric.org/> and email
> <kevin@xxxxxxxxxxxxxxxxx> and he'll give you access to the private
> manual project he's started.  Note that this manual exists solely for
> testing purposes.
>
>
> ### Strict deadline
>
> We will hold another meeting to set a deadline after we have an idea
> of what changes need to be made for the 12.04 edition. The deadline to
> be set by the editor-in-chief.
>
>
> ### Promoting the manual: blogs, twitter, articles, etc.
>
> In the future, we will strive to do a better job of promoting our
> manual through various outlets including blogs, Twitter, articles on
> OMG! Ubuntu~ and other new sites, etc.
>
>
> ### Next meeting
>
> [ACTION] c7p will establish a date/time for the next meeting
>
>
> ### Meeting adjourned
>
> The meeting was adjourned at 21:27 UTC.
>
>
> --Kevin Godby <kevin@xxxxxxxxxxxxxxxxx>
>
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