ubuntu-us-ohio team mailing list archive

["Carl J. Richell" <carl@xxxxxxxxxxxx>]

Hi Ohio LoCo! 

Thanks for the opportunity to help at the Ubuntu booth. I'm excited to meet everyone... and finally attend Ohio LinuxFest! I'm brining a netbook, 2 laptops, 3 Kensington locks and Powered by Ubuntu stickers. Let me know if you have any other ideas or think I help by bringing something else. 

See you Friday! And Carl is sufficient... Mr. Richell is far too dignified for me :-). 

Cheers, 


Carl 

----- "Jordan McCollum" <grymtooth@xxxxxxxxx> wrote: 


BCC'ing Mr. Richell as well, 

Here we go folks, here's the layout for the conference and move-in details. We are booth 21, up against the wall again, this time further from the exit doors than last time; however, this year we are flanked by the Gnome team on one side and KDE on the other. :) I have also included this email for those that would like to ship items to the conference, or if you have a reservation at the Drury, you can ship it there. While I prefer hand-carrying items to the conference, I realize that this may not be an option for all. 

Also, in regards to a schedule of working the table, I believe at last count we had 10 people willing to work the booth. If we only had something like four, I would definitely say a schedule would be best; however, since we do have so many, I would like those that have volunteered to check with the booth between talks. I do not believe we will need more than three or four at the table at any given time. So just stop by and check to see if we need to swap. Personally, I didn't see too many talks that I would like to attend; but there are a lot of people I would like to talk to since I haven't seen them in a year. :) 

If people would like a schedule, please say something. I will then ask for the times you are planning on attending talks and what time frames you would like to be at the booth, I will accommodate the talks, and the other times as best as I can. 

Also for those listed below, if it is In Progress, please send me a status report of your assignment :) 

Jordan McCollum 

TODO: 



    • Register/pay for booth -- DONE (myself/SMK) 
    • Official CDs -- DONE (paultag) 
    • Power Strip -- DONE (paultag) 
    • Swag -- IN PROGRESS (paultag) 
    • Demos -- DONE (myself, Mr. Richell) 
    • Banners/Logos -- IN PROGRESS (can't recall who all is working on this) 
    • Back-up plans for bringing items -- NOT STARTED YET 
    • Manning booth -- IN PROGRESS (myself, paultag, kwjr, jacob, jon buckley, john kennedy, Erk, jason chandler, william chambers, and Mr. Richell) 


-------- Original Message -------- 
Subject: 	Shipping / Move In Details for Ohio LinuxFest 
Date: 	Wed, 25 Aug 2010 20:03:15 -0400 
From: 	Rob Ball <rball@xxxxxxxxxxxxx> 
To: 	grymtooth@xxxxxxxxx 

Dear Ohio LinuxFest Exhibitor, 

The purpose of this email is to inform you about your exhibitor space at the Ohio LinuxFest. 

Event Venue Facts: 
Ohio LinuxFest expo will take place on Saturday September 11, 2010 from 8 A.M. to 6 P.M. at Greater Columbus Convention Center, 400 North High Street Columbus, Ohio 43215. The convention center is blocks North-East of the Nation-Wide Arena in downtown Columbus. Parking ranges from 12-24 dollars for the day, even on a Saturday. Two hotels are under the same roof: the Hyatt and the Drury. 

Table and Booth facts: 
Every table and booth is in the foyer of ballrooms 1, 2, and 3 giving you maximum exposure to our estimated +1500 guests. Each exhibitor gets a 6 foot long by 2 foot deep table. The booths get full pipe and drape. Every table either is against the wall or has a curtain back. The Greater Columbus Convention Center does not allow any tape on the walls. Please purchase "Teacher's Putty" if your booth is against a wall. 

The booth and table positions are posted http://ohiolinux.org/exhibits.html 

This is a video of the table activity while a talk is occurring: 
http://www.youtube.com/watch?v=7RQDw8JUhPo&NR=1 

Time of Expo/Move in: 

8 AM to 6 PM on Saturday September 11, 2010. 
Move-in will be supported at 4 PM to 7 PM on Friday September 10, 2010 and 6 AM to 8 AM. 
Items left in the expo hall overnight will be watched by a bonded security guard hired by show management. 

Electricity: 
Is covered by the Ohio LinuxFest except for bronze sponsors and dot-orgs who do not specifically request power. Otherwise you will need to order it through this form. 
http://www.columbusconventions.com/downloads/electrical_1_part.pdf 

Moving in: 

Move in will be accessible through Exhibit Hall C Docks 6-10 of the Greater Columbus Convention Center. Pull your car to the loading area at the rear of the convention Hall. Ohio Linuxfest staff will be available on Friday to assist you in moving your booth materials. If you arranged storage through ACT, your good will be delivered on Friday with the tables. Please be assured that the expo center will have security on hand to ensure your booth remains untouched Friday and throughout the night. 


Shipping: 

How you ship depends on what you are shipping: 

Freight/storage: 
Arrangements must be made through ACT for booth freight. Contact Barb Simms of ACT, Event Coordinator, for more details. 
ACT, Inc. 
4185 Janitrol Rd. 
Columbus, Ohio 43228 
Phone: 614-351-7100 
Fax: 614-351-7111 
Please use the attached form when contacting ACT. 

Small Boxes: 
If you are staying at the Drury, they will hold small boxes cost free. Call the hotel for details 614-221-7008. Be sure to book your room and hotel via this link for the $104/night discount rate http://www.ohiolinux.org/hotel.html 

Items for Raffle, Conference Bags sponsor info, or small gifts can be sent to: 

Robert Ball 
1150 Kinnear Road 
Apt. 2413 
Columbus, OH 43212 

Items you may wish to include in the raffle may include gift certificates, apparel, coffee cups, hardware, software boxed sets, books, laptop bags, or high-end toys. 

Items you may wish to include in the conference bag include information about your company or project, pens, pencils, notebooks, candy, toys, or other gifts that can fit in an 8” deep bag. You must be able to give 100-2000 of this item. 

Promote your appearance: 

Let Zonker know who you are, your Microblogging name (twitter/identi.ca), and your pr contact 
zonker@xxxxxxxxxxxxx 

You can also promote your appearance by using one of our banner ads on this page: 
http://ohiolinux.org/how-to-help 

Thanks again for your sponsorship, Please contact me if you have any questions. 

Sincerely, 
-- 
Robert Ball
Ohio Linuxfest Sponsorship Chair
phone: 888.OHLINUX (678.5568) x:502
fax:614.678.5568