linaro-project-management team mailing list archive

[Joey Stanford <joey@xxxxxxxxxx>]

https://wiki.linaro.org/ProjectManagement/Meetings/2011-09-08

Meeting 2011-09-08

Attendees

   1. Joey (note taker)
   2. Vicky
   3. Ilias
   4. Fathi
   5. Anmar
   6. Asac
   7. David Z
   8. Mounir

Agenda

   - David - Infrastructure Stakeholder Meeting
   - Asac - Feedback on monthly releases,Post-mortems, how much time do we
   need for PM deliverables

Actions from this meeting

Action

Due

Assigned to

PMs read through the Monthly Views (in minutes) and provide feedback to
David Z.

16 Sept

Everyone

Minutes

   -

   David talked about the Infrastructure Stakeholder Meeting.
   https://wiki.linaro.org/Platform/Infrastructure/Specs/MonthlyViews
   - Asac mentioned that he's heard some PMs having difficulty tracking
      items with the current views in status.l.o
      - Summary: get one page where you can get the team view for a month.
      At the moment there are several pages you have to look at.
   - Alexander
      - How are monthly releases going for you? Any problems?
         - Vicky - defer to others
         - Ilias
            - Planning: varied feeling. The planning page could have been
            done faster in many cases. I'm going to spend 1 or 2
meetings with my teams
            to figure out what's going to happen in the future month.
            -

            Headlines & acceptance: I've had to go back a few times to the
            team to refactor this. It would be nice to have a template
for this.
            - Naming BPs: We need to ensure our BPs are appropriately names.
            In the past we've taken some shortcuts.
            - Work is happening. We just need to be more efficient.
            - We need to get better breaking down the work into a one month
            period.
         - Fathi
            - Need to work on the schedule
         - Anmar - no major feedback. Just continue to improve. LTs are
         committed to making the monthly releases better.
            - asac asked a question about improving the LTs but it was
            agreed to take it offline.
         - David
            - communication between groups needs to be enhanced a bit. We're
            looking at ways to do it.
            -

            There is now a place for the post-mortem. The current milestone
            page is https://wiki.linaro.org/Cycles/1108/Release/Review
            - Mounir
            - In general it's good and I see it working fine in the future.
            Currently we're going through growing pains.
            - The good thing is that we have TL buy in.
            - We still have some TRs, BPs, and WI from the old 6 month cycle
            that we're trying to finish up.
            - The prediction of whether a deliverable can happen in this
            month or not is difficult. There is no guarantee because
of the dependency
            upon the upstreams. We're struggling with this uncertainty
            - RM is helping with this
         - asac
         - How we run the process is being written down by Fathi
         - The planning report could be coming up with the headlines and key
         deliverables. We need this to identify what items we're going
to do PR on.
            -

            asac discussed the general interaction between the planning
            report between RMs, PMs, and TLs.
            https://wiki.linaro.org/Cycles/1109/Release/Dashboard
            - Mounir
         - some confusion around the headlines.
         - asac - we need to provide some guidance here. The headline should
         be short and a quick summary of what the overall effort is
delivering. If we
         have the form in the right way then it should be consumable by the TSC
         member without looking at the work item list.
      - Joey
         - Some TLs have issues with a monthly PPR call.
         - Asac - if we do a good job with the planning report then we
         should not need one.
      - asac
         - Does anyone feel like having a post-mortem is too much at once?
         - Mounir - by the time we finish a post-mortem most teams will be
         half-way through the next release
         - asac - we should do a leisurely call right after the release
         - Mounir - we try not to add more meetings to the TLs and just
         handle items during the already set weekly meeting.
         - asac - post-mortem doesn't need to be on the same strict schedule
         as the plan. Please work with David to help refine that.
         - asac - how can we document and improve these core activities? In
         an email last week I suggested we use a BP for that. Each PM
gets a BP for a
         post-mortem.
            - Pilot with Ilias and Mounir. Fathi will work with you on
            Planning and David on post-mortem.