ubuntu-us-ohio team mailing list archive

[Jordan McCollum <grymtooth@xxxxxxxxx>]

BCC'ing Mr. Richell as well,

Here we go folks, here's the layout for the conference and move-in
details. We are booth 21, up against the wall again, this time further
from the exit doors than last time; however, this year we are flanked by
the Gnome team on one side and KDE on the other. :) I have also included
this email for those that would like to ship items to the conference, or
if you have a reservation at the Drury, you can ship it there. While I
prefer hand-carrying items to the conference, I realize that this may
not be an option for all.

Also, in regards to a schedule of working the table, I believe at last
count we had 10 people willing to work the booth. If we only had
something like four, I would definitely say a schedule would be best;
however, since we do have so many, I would like those that have
volunteered to check with the booth between talks. I do not believe we
will need more than three or four at the table at any given time. So
just stop by and check to see if we need to swap. Personally, I didn't
see too many talks that I would like to attend; but there are a lot of
people I would like to talk to since I haven't seen them in a year. :)

If people would like a schedule, please say something. I will then ask
for the times you are planning on attending talks and what time frames
you would like to be at the booth, I will accommodate the talks, and the
other times as best as I can.

Also for those listed below, if it is In Progress, please send me a
status report of your assignment :)

Jordan McCollum

TODO:

    * Register/pay for booth -- DONE (myself/SMK)
    * Official CDs  -- DONE (paultag)
    * Power Strip -- DONE (paultag)
    * Swag -- IN PROGRESS (paultag)
    * Demos -- DONE (myself, Mr. Richell)
    * Banners/Logos -- IN PROGRESS (can't recall who all is working on this)
    * Back-up plans for bringing items -- NOT STARTED YET
    * Manning booth -- IN PROGRESS (myself, paultag, kwjr, jacob, jon
      buckley, john kennedy, Erk, jason chandler, william chambers, and
      Mr. Richell)



-------- Original Message --------
Subject: 	Shipping / Move In Details for Ohio LinuxFest
Date: 	Wed, 25 Aug 2010 20:03:15 -0400
From: 	Rob Ball <rball@xxxxxxxxxxxxx>
To: 	grymtooth@xxxxxxxxx



*Dear Ohio LinuxFest Exhibitor,

The purpose of this email is to inform you about your exhibitor space at
the Ohio LinuxFest.

**Event Venue Facts:
Ohio LinuxFest expo will take place on Saturday September 11, 2010 from
8 A.M. to 6 P.M. at Greater Columbus Convention Center, 400 North High
Street Columbus, Ohio 43215. The convention center is blocks North-East
of the Nation-Wide Arena in downtown Columbus. Parking ranges from 12-24
dollars for the day, even on a Saturday.  Two hotels are under the same
roof: the Hyatt and the Drury.

Table and Booth facts:
Every table and booth is in the foyer of ballrooms 1, 2, and 3 giving
you maximum exposure to our estimated +1500 guests. Each exhibitor gets
a 6 foot long by 2 foot deep table. The booths get full pipe and drape.
Every table either is against the wall or has a curtain back.  **The
Greater Columbus Convention Center does not allow any tape on the
walls.  Please purchase "Teacher's Putty" if your booth is against a wall.**

The booth and table positions are posted http://ohiolinux.org/exhibits.html

This is a video of the table activity while a talk is occurring:
http://www.youtube.com/watch?v=7RQDw8JUhPo&NR=1
<http://www.youtube.com/watch?v=7RQDw8JUhPo&NR=1>

Time of Expo/Move in:

8 AM to 6 PM on Saturday September 11, 2010.
Move-in will be supported at 4 PM to 7 PM on Friday September 10, 2010
and 6 AM to 8 AM.
Items left in the expo hall overnight will be watched by a bonded
security guard hired by show management.

Electricity:
Is covered by the Ohio LinuxFest except for bronze sponsors and dot-orgs
who do not specifically request power. Otherwise you will need to order
it through this form.
http://www.columbusconventions.com/downloads/electrical_1_part.pdf

Moving in:

Move in will be accessible through Exhibit Hall C Docks 6-10 of the
Greater Columbus Convention Center.  Pull your car to the loading area
at the rear of the convention Hall.  Ohio Linuxfest staff will be
available on Friday to assist you in moving your booth materials.  If
you arranged storage through ACT, your good will be delivered on Friday
with the tables.  Please be assured that the expo center will have
security on hand to ensure your booth remains untouched Friday and
throughout the night.  


Shipping:

How you ship depends on what you are shipping:

Freight/storage:
Arrangements must be made through ACT for booth freight. Contact  Barb
Simms of ACT, Event Coordinator, for more details.
ACT, Inc.
4185 Janitrol Rd.
Columbus, Ohio 43228
Phone: 614-351-7100
Fax: 614-351-7111
Please use the attached form when contacting ACT.

Small Boxes:
If you are staying at the Drury, they will hold small boxes cost free.
Call the hotel for details 614-221-7008. Be sure to book your room and
hotel via this link for the $104/night discount rate
http://www.ohiolinux.org/hotel.html

Items for Raffle, Conference Bags sponsor info, or small gifts can be
sent to:

Robert Ball
1150 Kinnear Road
Apt. 2413
Columbus, OH 43212

Items you may wish to include in the raffle may include gift
certificates, apparel, coffee cups, hardware, software boxed sets,
books, laptop bags, or high-end toys.

Items you may wish to include in the conference bag include information
about your company or project, pens, pencils, notebooks, candy, toys, or
other gifts that can fit in an 8" deep bag. You must be able to give
100-2000 of this item.

Promote your appearance:

Let Zonker know who you are, your Microblogging name
(twitter/identi.ca), and your pr contact
zonker@xxxxxxxxxxxxx <mailto:zonker@xxxxxxxxxxxxx>

You can also promote your appearance by using one of our banner ads on
this page:
http://ohiolinux.org/how-to-help

Thanks again for your sponsorship, Please contact me if you have any
questions.

Sincerely,
*

*-- 
Robert Ball
Ohio Linuxfest Sponsorship Chair
phone: 888.OHLINUX (678.5568) x:502
fax:614.678.5568*

Attachment: Ohio_Linux_Freight_Form_doc.pdf
Description: Adobe PDF document